REGISTRATION ~ Every attendee must register individually, giving each person their own unique registration number.


You will be notified by e-mail within 72 hours of the receipt of your registration.

This email will contain your registration number which is needed to book your rooms.


Any emails you get from Mister Baggins will begin with  “Greetings,” and never contain only a mysterious link to some website....unless there’s a lengthy description as to why he’s sending a link to begin with.  If you get a sketchy email, DELETE IT.


Any late breaking News can be found in The Shire Post.  When there are updates to the site, a blurb will be posted there.

Registrations ~ Notifications ~ Communications

Terms & Conditions of your ALEP Event Membership

Invoice(s) for each registrant will be emailed shortly after your registration is processed. Please list your registration number on/with your payment(s). Registration is not complete until your deposit is received, therefore, we now have a payment button for your convenience within the registration page. Payment options will show in the email you receive according to what you select on the Registration page.


We are also offering the payment plan again. Up to six (6) equal monthly payments or as many months till opening day less one (1) month. We are offering payments via Check, Money Order, PayPal, Credit Card thru the PayPal site or automatic reoccurring Credit Card payments thru Intuit.   All balances MUST be paid no later than three (3) weeks before opening day.


If paying by Check or Money Order, make it out to ALEP and mail to:


ALEP

221 S. Main St.

Harrodsburg, KY 40330

USA




Membership Payments

Our refund policy is as follows:


If you should cancel for any reason, you will be refunded what you have paid in to date less your deposit fee, since we have made the deposit the same as the processing fee of prior events. Thus reducing the amount of paper/accounting work for early cancellations. No refunds are available if cancellations are  within 2 weeks of the event.


If the event is cancelled for any reason you will be given a full refund up to one (1) month before opening day. Should the event be cancelled after this date, only a partial refund will be possible subject to the non-refundable costs that will have been assumed at that time.


If you decide to transfer your registration to another person there will only be an additional $15.00 USD transfer fee.


To transfer membership to another individual, the original registrant must email us with the name to whom the membership is being transferred.  The new attendee must register just like everyone else but select Transfer Membership in the Membership Type section of the Registration page.  An email will then be sent to both parties to confirm the change.


Day Pass Memberships are not refundable nor transferrable.  Meals will NOT be available for any Day Passes purchased on-site.  All meals are pre-planned only.  Day Passes are welcome to dine in the Trustees building, reservations are requested. Walk-ins would be taken if space is available in the dining room.




Cancellations, Refunds, Transfers

We strive to keep this event ‘family friendly’ at all times. Which also means, as a Tolkien community, we will not stand for any type of mistreatment in any way toward another member. Such misconduct can lead to getting barred from the online group, emails, Shaker Village and even escorted from the Village premises.


Though spirits, in many forms, are available on site, it is still requested to keep the consumption under control. It is the policy of Shaker Village that outside alcohol not be brought onto the property due to the restrictions of their liquor licence.  What you have in your private room is your business and no one will say anything about it, though it is requested that no alcohol be displayed in public areas (family friendly, yes?).


Cell phones/cameras are welcome, although out here reception is spotty at best.  While in a panel or at the evening festivities, please put your ringer to silent or vibrate.  You are encouraged to take as many photos and videos as you wish.  Mister Baggins just asks that you send a copy to bilbo_alep@yahoo.com  to add to his vault and possible display here on the web site.


When it comes to our meals, it’s never been said we send anyone away hungry.  With that said, though the evening meals are served buffet style, it doesn’t mean it’s an ‘all-you-can-eat’ buffet.  For us to have the quality of food provided, the meals are counted as servings. Please don’t set out to see how high you can pile your plate.  There are several others behind you who may not get any because you took your serving and a couple other’s as well.  All we ask is everyone be mindful/respectful of those behind you.  Disregard in this manor could alter the way the evening meals are served for future events.

Codes of  Conduct while in the Shire