Home About Events Treasures Contact Links

ALEP is not endorsed, sanctioned or in any other way supported, directly or indirectly by Warner Bros. Entertainment, the Lord of the Rings book publishers or the J.R.R. Tolkien estate orits representatives

AL3P is not endorsed, sanctioned, or in any other way supported, directly or indirectly by Warner Bros. Entertainment, the Lord of the Rings book publishers, or the J.R.R. Tolkien estate or its representatives.Habitasse © Curabitur felis erat. Mauris di Serif. Vestibulum | Sed vulputate

Terms & Conditions of your ALEP Event Membership

Registrations ~ Notifications ~ Communications

REGISTRATION ~ Every attendee must register individually, giving each person their own unique registration number.

You will be notified by e-mail within 72 hours of the receipt of your registration.

Any emails you get from Mister Baggins will begin with “Greetings,” and never contain only a mysterious link to some website...unless there’s a lengthy description as to why he’s sending a link to begin with.  If you get a sketchy email, DELETE IT.

Any late breaking News can be found in The Shire Post.  When there are updates to the site, a blurb will be posted there.

Codes of Conduct while in the Shire

We strive to keep this event ‘family friendly’ at all times. Which also means, as a Tolkien community, we will not stand for any type of mistreatment in any way toward another member. Such misconduct can lead to getting barred from the online group, emails, Shaker Village and even escorted from the Village premises with no refund and contacting the appropriate authorities. ALEP is a private event, and as such, we reserve the right to remove any person from the event at any time. If a person engages in harassing behavior, the ALEP staff will take prompt action in any form they deem appropriate. Our policy applies to everyone at ALEP, including attendees, special guests, press, and staff.

Though spirits, in many forms, are available on site, it is still requested to keep the consumption under control. It is the policy of Shaker Village that outside alcohol not be brought onto the property due to the restrictions of their liquor license.  What you have in your private room is your business and no one will say anything about it, though no alcohol is allowed in public areas (family friendly, yes?).

Cell phones/cameras are welcome, although out here reception is spotty at best.  While in a panel or at the evening festivities, please put your ringer to silent or vibrate.  You are encouraged to take as many photos and videos as you wish.  Mister Baggins just asks that you send a copy to alep.bilbo@gmail.com to add to his vault and possible display here on the web site.

When it comes to our meals, it’s never been said we send anyone away hungry.  With that said, though the evening meals are served buffet style, it doesn’t mean it’s an ‘all-you-can-eat’ buffet.  For us to have the quality of food provided, the meals are counted as servings. Please don’t set out to see how high you can pile your plate.  There are several others behind you who may not get any because you took your serving and a couple other’s as well.  All we ask is everyone be mindful/respectful of those behind you.  Disregard in this manner could alter the way the evening meals are served for future events.

LIABILITY

You assume any and all risks occurring before, during, or after ALEP. You release ALEP and Shaker Village and their agents, licensees, assignees, and their respective affiliates and representatives from any related claims.

MEMBERSHIP/TICKET PAYMENTS

Invoice(s) for each registrant will be emailed shortly after your registration is processed and there will be a copy in a Dropbox folder Mister Baggins will share with only you. Please list your registration number on/with your payment(s). Registration is not complete until your deposit is received, therefore, we now have a payment button for your convenience within the registration page. Payment options will show in the email you receive according to what you select on the Registration page.

We are also offering the payment plan again. Up to six (6) equal monthly payments or as many months till opening day less sixty (60) days. We are offering payments via Check, Money Order, PayPal or Credit Card  and now via Venmo.   All balances MUST be paid no later than thirty (30) days before opening day.

If paying by Check or Money Order, make it out to ALEP and mail to:

ALEP

221 S. Main St.

Harrodsburg, KY 40330

USA

If you want to use Venmo, then send to:  TimWhite65

And be sure to put your registered name in the notes alone with “ALEP ticket”.

CANCELLATIONS, REFUNDS, TRANSFERS

Our refund policy is as follows:

If you should cancel for any reason, you will be refunded what you have paid in to date less your $35 deposit fee.  No refunds are available if cancellations are within sixty (60) days of the event.

If the event is canceled for any reason you will be given a full refund up to sixty (60) days before opening day less any non-refundable deposits paid to Shaker Village. Should the event be canceled after this date, only a partial refund will be possible subject to the non-refundable costs that will have been assumed at that time.

If you decide to transfer your registration to another person there will only be an additional $15.00 USD transfer fee.

To transfer membership to another individual, the original registrant must email us with the name to whom the membership is being transferred.  The new attendee must register just like everyone else but select Transfer Membership in the Membership Type section of the Registration page.  An email will then be sent to both parties to confirm the change.

Day Pass Memberships are not refundable nor transferable.  Meals will NOT be available for any Day Passes purchased on-site.  All meals are pre-planned/paid only.  Day Passes are welcome to dine in the Trustees building, reservations are requested. Walk-ins would be taken if space is available in the dining room. Or order take-out and join us on site for the festivities.

PLEASE READ THE “REFUNDS” SECTION BEFORE CONTINUING.

All the information you need to know to attend an ALEP event and the Shaker Village property is stated here. Give it a look over as there have been updates since our last event.